Your ERP and accountancy software systems are your corporate crown jewels: the crystallisation of all your value. Locked into those systems is the information on stock, orders, logistics and so much more. When customised to your specific business model and ways of working, and they are a vital and precious asset. They’re great at ERP but not at eInvoicing. That’s where we come in.
We work with all the most popular, and – dare I say it – complicated ERP systems. We are confident that we can integrate with any ERP, CRM, SKU or eCommerce system out there. And we do. In fact, it’s one of the first steps in the client onboarding process. We map the data in the feed files we receive from our clients’ ERP systems and test the secure connectivity.
We perform validation checks on the files and generate an XML report for the ERP system to confirm that the file has been received fully, processed efficiently and contains no duplicates or corrupt data. Having onboarded numerous large organisations over the 20 or more years since we started portal based eInvoicing, we are also fiercely proud of the capacity of our systems to handle large files securely.
Why size matters
Some of our clients do invoicing runs periodically, twice a month, for example. In these cases, we regularly receive a single file containing over 10,000 orders that Corrivo converts into invoices. Our systems cope easily with this, creating the invoices from templates we’ve designed for the client and dispatching them via multiple methods, including EDI for larger customers and government bodies, by email with a secure link to a portal for collection by the customer (popular with SME customers) or even by post or the digital equivalent – a PDF attached to an email.
Knowing that the Corrivo system can handle a batch of 10,000 orders, create and deliver them before the client’s AR team logs on at 9 am is a key benefit for many of our clients who have been able to reduce their AR team size and workload dramatically by implementing Corrivo. As a single file, this volume is not significant in data transfer terms, but in the effect on an AR team’s performance, it is significant, and often game-changing.
Simplifying ERP Complexity
Many of our clients have several ERP systems, CRM and accountancy systems in different areas of their enterprise. The majority of our clients have more than one business entity under their corporate umbrella. Over time, as they’ve grown and acquired businesses, they have inherited a mixed bag of ERP systems. By connecting to all those systems, Corrivo gives the finance team a view of all their invoice data – from every business unit or ledger.
No matter which delivery method it goes out in – including when some customers are receiving their invoices by EDI managed by the client in house, all the invoice data is available to the client’s Corrivo users. And, of course, depending on their role, they can see the complete corporate picture or just an area of it. The advantages of this are numerous. Finance gets a real-time view of their receivables ledgers, and cash flow position and IT gets time to consolidate ERP systems or make changes in the background, without impacting on the ability to generate invoices and collect what is owed.
See below for a list of ERP systems we have experience of;